The SmashFly-hireEZ integration combines SmashFly's powerful ATS & CRM with hireEZ's rich candidate data hub and AI Sourcing capabilities to create an end-to-end talent acquisition tool.
Read on to learn how to...
Integration Setup (Admin)
Before you begin, please ensure that you are...
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A subscriber of hireEZ Enterprise and have a valid hireEZ account (*Please contact your hireEZ Account Manager if you need help setting up an Enterprise license).
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The Admin user of your company's hireEZ Enterprise subscription
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Contact your support at SmashFly to get the API credentials
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Username and Password
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Contact DB ID
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Contact Import API key
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List Lookup API key
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Note: Please do not connect your test/sandbox instance with the hireEZ production account. If you would like to perform sandbox testing, please reach out to support@hireez.com or the assigned TPM. They can assist you further to issue a separate instance for testing.
In case you end up connecting your sandbox account with the hireEZ production account, notify the support team at the earliest. This brings unknown issues for the integration and results in a delay in your onboarding.
Step 1: Configure SmashFly on hireEZ
- As an Admin user, you will be able to configure your ATS by clicking on the All Integrations tab.
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If you also have a team member license, you can configure it in hireEZ Apps by clicking here and follow the same instruction below.
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In either case, click the Connect button on the ATS card.
Step 2: You will see a pop-up window to input SmashFly API credentials, including Username, Password, Contact Database DB ID, List Lookup API Key, and Contact Export API Key.
Step 3: You will receive both in-app and email notifications when you have successfully connected to SmashFly.
Step 4: Click Manage, select to export candidates from hireEZ to SmashFly as prospects or candidates linked to specific jobs and hiring stages.
Step 5: Map relevant candidate profile data fields between hireEZ and SmashFly under the Settings tab.
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If you want to customize the data field mapping, select a hireEZ candidate profile field from the "All Fields in hireEZ" field list and choose a suitable field from the SmashFly profile fields dropdown.
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If you want to attach a resume for each candidate when syncing from hireEZ to SmashFly, select “Attach hireEZ Resume”. We would export your manually uploaded resume if it exists in hireEZ. If not, we would export the hireEZ resume to SmashFly.
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If you want to sync notes and tags from hireEZ to SmashFly, enable and map hireEZ Note and Tag fields with SmashFly Activity Fields.
Export candidates from hireEZ to SmashFly
After you have found qualified candidates in hireEZ, you can easily export them into SmashFly. Go to your project pipeline, select the candidates and click Export. You can also find the option on the candidate's profile.
You will receive both in-app and email notifications when the export is completed.
Once you've successfully exported the candidates, you can click the SmashFly icon on the candidate's hireEZ profile to redirect to his or her SmashFly profile.
You can view and edit the candidate's profile from here and add the candidate to your existing SmashFly projects.
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